Use cases

One process. Clear pain. A done-for-you fix you can measure.

Across professional services, hospitality, e-commerce, and back-office—each example below is one workflow, not “automate your whole company.” We show what's breaking, what we build for you, and typical time back. When it works, you pick the next pain. Fully managed pilots from €249/month.

Fix My Painful Process See plans from €249 What is my process costing?

We add new single-process examples often—as customers fix one workflow and move to the next.

Professional services · Process: client intake & scheduling

Stop losing good leads to slow follow-up

Partners keep judgment on client work. We fix the intake process that happens before a matter starts.

What's costing you

  • Inquiries sit in inbox while fee-earners are in meetings
  • Discovery calls scheduled by email ping-pong
  • CRM updates and chase emails fall through the cracks

What we fix

  • Lead qualification and routing on your criteria
  • Discovery scheduling with calendar sync
  • Document chase and CRM updates with partner escalation
Typical time back
8–15 hrs / week
Typical value
€600–€1,200 / mo

Restaurants & hospitality · Process: guest messages & bookings

Stop losing covers to missed calls and slow replies

This is not your whole back office—just the workflow where guests reach you and expect an instant answer.

What's costing you

The pain you feel every service.

  • Phones and WhatsApp pile up while staff are on the floor
  • Double-bookings and forgotten special requests
  • Guests book elsewhere when nobody answers in time
  • Confirmations and reminders done by hand—or not at all

What we fix

This one process, handled end to end.

  • WhatsApp, Telegram, SMS, and web booking widget—in your voice
  • Reservations, waitlist, and table assignments in one flow
  • Automatic confirmations, reminders, and Google Calendar sync
  • Staff see live status without living in five inboxes
Typical time back
12–20 hrs / week
Typical value
€800–€1,400 / mo

E-commerce & retail · Process: order status & returns

Stop drowning in “where is my order?”

What's costing you

  • Support inbox full of tracking and return questions
  • Staff copy-paste from carrier sites and your OMS
  • Slow replies hurt reviews and repeat purchase

What we fix

  • Order status, shipping, and returns answered from your catalog
  • Product Q&A without hunting through spreadsheets
  • Escalations to humans with full thread context
Typical time back
15–25 hrs / week
Typical value
€1,000–€2,000 / mo

Property management · Process: maintenance requests

Stop maintenance chaos in email threads

What's costing you

  • Tenant messages scattered across email and phone
  • Urgent vs routine requests not triaged consistently
  • Vendor tickets missing photos, access notes, or unit details

What we fix

  • Tenant helpdesk with triage by urgency and category
  • Vendor tickets created with context and attachments
  • Policy and parking FAQs on approved scripts
Typical time back
10–18 hrs / week
Typical value
€700–€1,300 / mo

Salons, barbers & spas · Process: appointments & DMs

Stop losing bookings to slow Instagram and WhatsApp replies

What's costing you

  • Stylists mid-appointment while DMs and WhatsApps pile up
  • Double-booked slots and forgotten patch tests or deposits
  • Clients book elsewhere when nobody answers within minutes

What we fix

  • WhatsApp and web widget booking with your services and hours
  • Confirmations, reminders, and waitlist fill on no-shows
  • FAQ replies from your price list and policies—escalate exceptions to staff
Typical time back
8–14 hrs / week
Typical value
€550–€950 / mo

Clinics & wellness · Process: appointments & reminders

Stop no-shows and phone-tag at the front desk

Administrative only—not clinical diagnosis or treatment advice.

What's costing you

  • Reception tied up booking and rebooking by phone
  • No-shows when reminders aren't sent consistently
  • Same insurance and billing questions answered repeatedly

What we fix

  • Appointments, reminders, and intake forms on approved scripts
  • Insurance and billing FAQs within your compliance rules
  • No-show follow-up and waitlist fill
Typical time back
6–12 hrs / week
Typical value
€500–€900 / mo

Agencies & B2B SaaS · Process: tier-1 product support

Stop your engineers answering the same tickets

What's costing you

  • Repeat “how do I…?” questions eat builder time
  • Onboarding emails and docs don't stop the inbox
  • Bug reports arrive without repro steps or routing

What we fix

  • Tier-1 replies from your docs and release notes
  • Onboarding nudges and setup checklists
  • Bug routing to the right team with Slack approval on replies
Typical time back
20–35 hrs / week
Typical value
€1,500–€3,000 / mo

Each card is one process. Figures are illustrations—not guarantees. When that process works, you pick the next pain on the same platform. See pricing.

See plans from €249 Name my painful process Calculate my savings